ISO 45001 OH&S software with live hazards, incidents and worker consultation in one health & safety file.
ISO 45001:2018 asks for hazard identification with worker participation, a compliance obligations register, operational controls that reach contractors and procurement, incident investigation with root cause, and a management review that closes the loop. V5 replaces the hazard spreadsheet, the SharePoint incident log and the annual safety-committee slide deck with one OH&S file the certification-body auditor can trace end-to-end.
You're shopping because the last incident investigation stalled and the safety committee minutes don't tie back to any hazard on the register.
Hazard identification is a spreadsheet reviewed once a year, not on every process change or near-miss
Worker consultation & participation (§5.4) is claimed but not evidenced — no traceable minutes, no closed actions
Incident and near-miss reports live in a form inbox that never reaches root cause or CAPA
Contractor and visitor safety is handled outside the OH&S system — procurement never sees the requirements
JHA / JSA / risk assessments are documents, not live records tied to the tasks and PPE that were actually used
The legal & other requirements register is a PDF that a consultant refreshes annually
ISO 45001, run as one live OH&S file.
Hazard ID & risk assessment with worker input
Per §6.1.2, hazards identified proactively (routine and non-routine activities, human factors, changes) and reactively (incidents, near-misses, ill-health). Each hazard carries risk, controls per the hierarchy (elimination → substitution → engineering → admin → PPE), owner and review trigger — with worker consultation logged against the assessment, not claimed in policy.
Worker consultation & participation register
§5.4 requires demonstrable consultation of non-managerial workers. V5 logs every safety committee, toolbox talk, hazard walkthrough and change consultation — with attendees, topics, actions and closure — so the auditor sees participation, not a signed policy statement.
Legal & other requirements register
Live register per §6.1.3 — OSHA, HSE, EU-OSHA, jurisdiction-specific OH&S law, industry codes, insurer requirements — with change monitoring. New standard, new permit, new consent lands as a task; applicability is assessed, register updated, cascaded to controls and training.
Operational control, MOC & procurement
Per §8.1, hazard-based controls embedded in SOPs; per §8.1.3, management of change screens any change (process, staff, equipment, contractor) for new hazards before it goes live; per §8.1.4, OH&S requirements flow to procurement, contractors and visitors — not an afterthought.
Incident investigation, RCA & CAPA
Per §10.2, every incident, near-miss and reported ill-health opens an investigation with 5-Why or fishbone, immediate containment, root cause, corrective action and effectiveness check — linked back to the hazard register so the score updates and controls are revised.
Monitoring, internal audit & management review
Per §9, leading and lagging OH&S indicators (TRIR, LTIR, near-miss ratio, action closure, drill completion, training compliance), calibrated exposure monitoring, internal audit programme cycling all clauses, and §9.3 management review with the required inputs assembled from the live record.
What changes the day this goes live.
- Every MOC screens for OH&S hazards before the change is approved
- Worker consultation is evidenced against each assessment, not claimed in policy
- Incidents reach root cause with a closed action, not a form-inbox archive
- Contractors are bound by the same controls as employees — visible in procurement
- The certification-body auditor gets one OH&S file with §9.3 inputs already assembled
The frameworks a safety manager owns.
ISO 45001:2018
Occupational health & safety management systems — requirements. Annex SL structure with strong worker participation and consultation requirements (§5.4) and hazard hierarchy of controls (§8.1.2).
OSHA 29 CFR 1904 · 1910 · 1926
US recordkeeping (Forms 300 / 300A / 301), General Industry and Construction standards. V5 maps OSHA-recordable determination, log entry, posting and electronic submission workflows to the ISO 45001 incident process.
HSE · EU-OSHA · ILO-OSH 2001
UK HSG65 / RIDDOR, EU Framework Directive 89/391/EEC and daughter directives, ILO-OSH 2001 guidance. Sector-specific frameworks (COMAH, Seveso III, mining, offshore) layered on top for in-scope sites.
ISO 45001 software, answered.
How does V5 evidence worker consultation and participation for §5.4?
Every consultation event — safety committee, toolbox talk, change consultation, hazard walkthrough, PPE selection review — is a record with topic, non-managerial worker attendees, questions raised, decisions and follow-up actions with owners and due dates. Actions close in the OH&S file, so the auditor can trace a hazard from worker input through control selection to effectiveness check.
How does V5 map the hierarchy of controls into everyday SOPs?
Each hazard's controls are tagged elimination, substitution, engineering, administrative or PPE. When an SOP is authored or revised, the linked hazards' controls are pulled in — administrative controls become steps, PPE becomes a required kit line, engineering controls become equipment checks. If a lower-order control is proposed where a higher-order control is feasible, the MOC challenges it.
How is OSHA recordability determined and logged?
The incident intake asks the Part 1904 questions (work-related? new case? beyond first aid? days away / restricted / transferred? loss of consciousness? significant injury or illness?) with the recordability decision recorded and reviewable. Recordable cases populate Form 300 with the required fields, Form 301 as the incident record, Form 300A for annual posting, and the ITA electronic submission for in-scope establishments.
Does V5 support an integrated ISO 45001 + ISO 14001 + ISO 9001 system?
Yes — one Annex SL spine covers context, leadership, planning, support, operation, evaluation and improvement across all three. Hazards (45001), aspects (14001) and process risks (9001) live in one register with dimension flags; the internal audit programme and management review cover all three in one pass, so certification-body multi-standard audits run against one file.
Run ISO 45001 on one live OH&S file.
Free trial. Real hazards, real worker consultation, real incidents, real management review.