Resource library

Regulated Warehousing Resources

Regulated warehousing resources for receipt identity, locations, custody, separate stock status, storage evidence, dispatch reconciliation and accountable disposition.

Guides: 2 guides
Glossary: 4 glossary entries
Checklist: 9 buyer questions

Reference & Scope

This EMA overview concerns medicines distribution in Europe, not every stored good or jurisdiction. Your team determines applicability; software does not qualify storage, certify GDP or decide product suitability.

ReferenceEMA — Good Distribution PracticeOfficial medicines-distribution overview and linked guidance; not a storage-mapping or qualification protocol.Read the reference

Software Pages

Compare these existing software pages with your own records, procedures and system boundaries. S.G. Systems does not provide outsourced warehousing or storage-qualification services.

Practical Warehousing Guides

Two practical guides. Warehouse Quality Control is cross-sector practice, not sector law. The supplement guide concerns US dietary-supplement distribution, holding and returned product under 21 CFR Part 111; neither is a universal EU or food rulebook.

Definitions & Evidence Boundaries

Four scoped definitions. Read each within its stated jurisdiction and product scope; none is a universal warehousing law or a release authority.

Evaluate the software

Work through these questions with your production and quality teams, then use them to plan an evaluation with your own records.

Goods, Ownership and JurisdictionWhich goods, owners and markets are in scope, and who identifies the applicable distribution and storage responsibilities?

Receipt Identity and ReconciliationCan we reconcile each received lot, unit or pallet identifier, quantity and owner against the inbound order and acceptance checks?

Stock Status Independent of ReleaseHow will physical location, available quantity and recorded release or hold status stay distinct, with segregation tested against our own procedures?

Locations and Custody HandoversCan we reconstruct each move and handover, including who moved the stock, when, from where and to which identified location?

Storage Records and Excursion ReviewWhich system owns storage-condition records, how are gaps or excursions linked to affected stock, and who evaluates product suitability?

Picking Rules and ExceptionsWhich rotation and expiry rules apply to our goods, and how are substitutions or exceptions reviewed without bypassing a hold?

Pick, Pack and Dispatch ReconciliationCan we reconcile the actual picked identifiers and quantities to the order, dispatch checks and customer handover?

Returns and accountable dispositionWho reviews returned or damaged stock, its custody and storage evidence, before recording return-to-stock, continued hold or disposal?

Qualification and System BoundariesWho supplies storage qualification, mapping and intended-use testing evidence, separately from the software records and system handovers?

The existing operations guide remains email-gated. Review its product, market and system scope with your responsible team; printing is available in the reader. Open the existing guide offer.

Explore the workflow

The illustrated five-step workflow follows identified receipts, recorded locations and custody, storage evidence, picking checks and dispatch reconciliation.

Explore the regulated warehousing workflow