Inventory & traceability

Know what you have. Trust where it goes.

Every receipt, move, pick and count is recorded against a lot and a location. So you can say where any lot is now, and where it went.

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7-day free trial, no card required. Warehouse operations are in every plan.

See your stock the way it sits

Every location, every lot, and which bags you can really use today.

Storage area A–B · item RM-310, white granulate, 25 kg bags

What can you actually use?

Try it: tap a location to see its lot. Then let an order ask for 30 bags.

Rack A

Rack B

Available 64 On hold 16

Location A-01

Lot: G-2207
Quantity: 12 bags
Status: Available
Expiry: Jan 2027
Order of use: Use first

Linked records

Receipt PO-4471 · 3 Jun
Lot label
Move history

Explore the details: follow one lot from receipt to trace

Twelve bags arrive on PO-4471. See what V5 records at each step.

Tap a step below to see what happens.Choose a step below to see what happens.

Step 1 of 6

Goods in · PO-4471

Citric acid, 25 kg bag

Ordered / received12 / 12 bags
Supplier lotSL-88
V5 lotL-2291
Container labelsLP-2291-01 … 12 printed

Supplier lot SL-88 is now linked to this receipt.

Receive against the order

Book each delivery against its open purchase order line, with quantity and unit checked at the dock.
Record the supplier's lot and expiry, and attach their certificate to the lot.

Label printing needs a configured label printer.

Also on this record

Expiry: 31 Mar 2027
Supplier certificate: Attached to lot

Each bag, drum or pallet gets its own GS1-128 label, and all 12 belong to one lot.

Purchase order, receipt and invoice: Purchase orders, receiving and a three-way match of order, receipt and invoice are part of sales and purchasing.
Reading paperwork from a photo: Where Vision AI is switched on, it can read supplier labels, certificates and delivery notes from a photo. The receiver checks and confirms what it filled in.
Barcodes you already have: Existing barcodes carry over. Missing ones can be printed at receiving, so you can start without relabelling everything.

Start with the warehouse. Add more later.

Use V5 for receiving, put-away, picking and shipping on its own, with no manufacturing needed. When you're ready, the same lot records feed production, quality release and dispatch. Your ERP stays the financial record.

See the whole product

What's included

Core warehouse operations are in every plan. Where a feature needs Professional or Enterprise, it says so beside it. Compare plans

Receiving and labels

Book deliveries in and label every container.

Goods in against purchase orders · Three-way match · Lots and GS1-128 labels

Explore receiving

Goods in against purchase orders
Quantity, unit, supplier lot and expiry at the dock
Three-way match
Purchase order, receipt and invoice
Lots and GS1-128 labels
One lot, a labelled identity for every container
Label design and printing
Drag-and-drop designer, ZPL/EPL, several printers
Vision AI for paperwork
Reads supplier labels, certificates and delivery notes; a person confirms

Storage and control

Know where each lot is and whether it can be used.

Put-away, bins and zones · Transfers and replenishment · Stock status and permissions

Explore stock control

Put-away, bins and zones
Temperature class and starting status per zone
Transfers and replenishment
Scanned moves between locations
Stock status and permissions
Quarantine, available, on hold; signed changes
Cycle counting
Differences reviewed before adjustment
Multi-warehouseEnterprise
Several warehouses in one workspace

Picking and dispatch

Send out the right lot and the paperwork with it.

FEFO / FIFO pick lists · Material issue to production · Pack, load and documents

Explore picking and dispatch

FEFO / FIFO pick lists
Lots ordered by expiry or receipt date
Material issue to production
Scanned against the work order
Pack, load and documents
Pick lists, bills of lading, lot trace reports
EDI and advance ship noticesProfessional and Enterprise
X12 messages, GS1-128 SSCC pallet labels

Trace, insight and connections

Follow any lot both ways and share it where needed.

Forward and back trace · V5 Assistant · Reorder AI

Explore trace and connections

Forward and back trace
Supplier lot ↔ work orders ↔ shipments
V5 Assistant
Finds lots, lists what expires soon, opens the record
Reorder AIProfessional and Enterprise
Suggested orders from consumption, lead time and safety stock
Customer and supplier portalsProfessional and Enterprise
Lot trace and documents for customers; submissions from suppliers
EPCIS 2.0 publishingProfessional and Enterprise
Share traceability events with your repository

AI demand forecasting: coming soon, not available today. Scanners, printers, carriers and your ERP each need their own set-up.

Free guide

Your guide to connected inventory and traceability.

22 pages · PDF · 5 working tools

What you will learn

Set up stock you can trust
Supplier lots, receiving, locations, status and counting, explained step by step.
Trace and hand over with confidence
Picking, forward and back trace, and the handover to quality.
Roll out and measure it
Planning, integrations and a rollout you can judge on your own data.

Tools you can use

Data readiness check
Exception test checklist
Timed trace challenge
Trial scorecard
Rollout plan

Get the free inventory guide

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Full contents

Goods-in and supplier lots
Locations, status, movements and counts
Picking and dispatch
Forward and back trace
Handover to quality
Planning, AI and integrations
Rollout and measurement

Try it with your own stock.

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