Document control software that retires SharePoint and the shared mailbox in one quarter.
Effective dating, periodic review, controlled distribution, training-on-revision, retraction, archive. SOPs, work instructions, forms, specifications, batch records, master batch records — all under one document hierarchy your auditor can read in five minutes.
You're shopping for document control because SharePoint has stopped working.
Three current copies of the same SOP exist in three folders
Effective dating is the file name and a prayer
Periodic review reminders go to a person who left the company
Training-on-revision is manual and gets missed half the time
Auditors find SOPs in 'Drafts' that operators are running from
Retired documents are still circulating because nobody retracted them
Real document control — not a file vault with versioning.
Effective dating + retraction
Effective date enforced at the system level. Retraction takes the document out of circulation instantly.
Periodic review
Scheduled reviews assigned to owners. Overdue documents flag automatically. No spreadsheet.
Training-on-revision
When a controlled document is revised, training is re-assigned to everyone trained on the prior version. No exceptions.
Change control linkage
Document revisions tie back to the change control record that authorized them. One click, full lineage.
Document hierarchy
Policy → procedure → work instruction → form → record. Auditor reads it once and knows what's controlled.
Hash-chained version history
Every version, every signature, every distribution event — append-only and verifiable.
Document control changes how operators work and how auditors read.
- Wrong-version SOP incidents drop to zero
- Periodic review backlog clears in one quarter
- Training-on-revision compliance hits 100%
- Auditor finds the current version in under 30 seconds
- SharePoint and the shared mailbox can finally be retired
Document control mapped to every standard.
21 CFR Part 211 / Part 820
Production records, SOPs, master batch records, design history — all under controlled-document rules.
ISO 9001:2015
Document control (7.5), competence (7.2), nonconformity & CAPA (10.2), internal audit (9.2), management review (9.3) — all modeled, all evidenced.
ISO 13485:2016
Design controls, DHF/DHR/DMR, risk management hooks (14971), CAPA, post-market — same engine, device-grade controls.
Document control software, answered.
What is document control software?
Document control software is the system of record for controlled documents — SOPs, work instructions, forms, specifications, batch records — with effective dating, periodic review, controlled distribution, training-on-revision, and a hash-chained audit trail. It replaces SharePoint, OneDrive, and the shared mailbox.
Does V5 do training-on-revision?
Yes. When a controlled document is revised and approved, training is automatically re-assigned to every person trained on the prior version. They can't sign batch records that reference the document until the new training is complete.
Can we migrate our SharePoint document library?
Yes. Bulk import with metadata, version history preserved, training records mapped, periodic-review schedule rebuilt.
Is V5 Part 11 compliant for document control?
Yes — natively. Bound e-signatures, hash-chained audit trail, RBAC with author-cannot-self-approve, authority checks.
How does this compare to MasterControl Documents or Veeva Vault QualityDocs?
Same scope, with the rest of QMS, training, eBR, and MES on the same platform — and without the per-user-per-module pricing.
Retire SharePoint by the end of the quarter.
Free trial. Real document migration. No sales gate.