Ship the goods.Build the notice.Keep the link.
V5 builds the X12 856 ship notice from the shipment's pallets, packs and lots, with GS1-128 SSCC numbers.
The notice follows the shipment.
Follow one retailer shipment
Purchase order 4500-118 from a retail customer ships one pallet. Four stages.
Set up the trading partner
Partner identifiers are entered per customer, with a site-wide default.
EDI & ASN: workflow and records
1. Set up the trading partner
Partner identifiers are entered per customer, with a site-wide default.
Your GS1 company prefix is set once for SSCC numbers.
Customers without partner IDs are flagged before a notice is built.
- Messages
- V5 generates the X12 856 ship notice. Other X12 message types are not generated; ask us about your partner's requirements.
Each partner's companion guide is reviewed before go-live; extra segments may be needed.
EDI & GS1 Settings
Customer A
- Partner ISA ID
- Entered
- GS receiver
- Entered
- 856 enabled
- Yes
- GS1 company prefix
- Set once
- Default
- Site-wide IDs as fallback
IDs are set per customer or as a default.
2. Shipped from real lots
The shipment records its pallet SSCC, carrier and lots.
A GS1-128 builder previews which data each barcode carries.
Lots on the shipment link to traceability.
- Labels
- Label designs come from the label designer.
Retailer label layouts are agreed per partner during setup.
Shipment SH-2210
PO 4500-118
- Pallet
- SSCC …0417
- Packs
- 96 cases
- Lots
- L-5521, L-5524
- Label
- GS1-128 SSCC
- Carrier
- Recorded
Lots come from the shipment record.
3. The ship notice matches the shipment
The 856 is built from the shipment's pallets, packs and lots.
Its hierarchy runs shipment, order, pack, item.
Each generated notice is logged.
- Not certified
- The generator is not a certified mapper for any named retailer.
Acceptance by the trading partner depends on their compliance rules.
856 ASN · SH-2210
Generated
- Order
- PO 4500-118
- Hierarchy
- Shipment · order · pack · item
- Pallet
- SSCC …0417
- Packs
- 96 cases · 2 lots
- Export
- Logged
Built from the shipment record.
4. Your team sends it
The X12 text can be copied or downloaded.
Your team or EDI provider transmits it to the partner.
The export history shows what was generated and when.
- Traceability
- Lots in each shipment link to traceability for recall scoping.
Transmission, acknowledgements, disputes and chargebacks are handled outside V5.
ASN Exports
History
- SH-2210
- Generated
- Copy or download
- X12 text
- Transport
- Your EDI provider
- Acknowledgements
- Handled outside V5
- Lots
- Linked to traceability
The file goes out through your own channel.
EDI Sits on Shipping and Labels
The ASN uses the same shipments, lots and pallet labels.
- ShippingPick, pack and ship orders with the lots that went out.See Shipping
- This pageEDI & ASNTurn retailer orders into sales orders and send ship notices.
- Label DesignDesign with AI help, compare versions, approve and print at the step.See Label Design
- TraceabilityTrace forward and backward from any lot.See Traceability
AI and EDI & ASN
Messages need agreed mappings
Messages need agreed mappings
Ask V5 about order messages and advance shipment notices. Mapping, partner setup and validation determine what is exchanged; AI is not the transport protocol.
Everything in this feature
What EDI uses, and which plan each item needs. Compare plans
EDI & ASN
Professional and EnterpriseX12 856 ship notices with SSCC.
Label design
All plansGS1-128 SSCC pallet labels.
Sales & purchasing
All plansSales orders.
EPCIS publishing
Professional and EnterpriseTraceability events to partners.
Each partner's requirements are checked before go-live.
Explore the sample records.
Open a sample report to review its contents, supporting references and how the record is built.
UltimateSample report
Packing Slip
Ship & trace
- Ultimate
Sample report
Bill of Lading
Ship & trace
ERP, Inventory & Trading-Partner Connections Buyer Guide
For operations, finance, quality, supply chain and IT teams connecting floor records to an ERP, trading partners and suppliers. Use it with or without V5.
- Three choices before any connection
- Record ownership matrix
- Items, units and revisions
- Commissioning: discover, review, dry run, go-live
Plus Live inventory vs ERP posting state; Exceptions to prove and a reconciliation sheet; Trading-partner messages, pallets, labels and lots; Supplier documents, review and corrective actions; Access and change control, demo script, acceptance evidence and RFP.
Get the guideWe ask for your name and email so we can handle this request. The full guide then opens on this site, ready to translate, print or save. Privacy policy.
UltimateFree buyer guide
ERP, Inventory & Trading-Partner Connections Buyer Guide
Straight answers.
What buyers ask us first about Orders & Integrations.
Does V5 connect to our ERP?
There is an ERP bridge with suggested mappings, review and a dry run, and you approve go-live. Each connection needs setup, so tell us which system you use.
Can customers and suppliers see their own records?
Customer and supplier portals are available from Professional, so each sees only what you share with them.
Do we have to replace our accounting system?
No. V5 runs operations and connects to your existing accounting or ERP where setup allows.
More of the product
Start with one area. Add the rest when you are ready.
Warehouse & TraceabilityExplore 
Production & PlanningExplore 
Quality & LaboratoryExplore 
Documents & TrainingExplore 
Equipment & PerformanceExplore 
This feature's areaOrders & IntegrationsExplore
Talk through your trading partners' EDI needs.
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