Gross, tare and net.Edits with reasons.One linked record.
Each weighing recorded at the station as it happens, feeding the batch record so review starts from exceptions.
The reading and its reason, together.
Follow one dispensing
The Right Material and Lot
The operator scans the material lot at the station.
How the dispensing record works: fields, signatures and review
1. The Right Material and Lot
The operator scans the material lot at the station.
Every dispensed quantity is recorded against its source lot for tracing forwards and back.
Each person works under their own login.
- Wrong material
- See wrong-material prevention for what is checked at the scan.
Which checks run at the scan depends on your set-up.
WO-6140 · Dispense RM-31
Booth D2
- Target
- 24.00 kg
- Lot scanned
- L-3108 · released
- Expiry
- Mar next year
- Operator
- Own login · K. Adeyemi
- Scale
- SC-D2 · in calibration
Each quantity is tied to its source lot.
2. Gross, tare and net at the scale
Gross, tare and net are recorded per container at the time of weighing.
The total is shown against the target and tolerance.
Station and time are kept with each entry.
- Example
- Targets and tolerances here are a worked example.
Scale connection depends on your hardware; see hardware & devices.
RM-31 · containers
Recorded at 08:05–08:09
- C1 gross / tare
- 13.62 / 1.60 kg
- C1 net
- 12.02 kg
- C2 net
- 11.96 kg
- Total
- 23.98 kg · in tolerance
- Labels
- Printed per container
Recorded when weighed, not copied later.
3. Corrections Keep the Original
Corrections are recorded with the reason; the original stays in the audit history.
Second-person sign-off follows the rules set for your workspace.
The reviewer sees the correction as an exception.
- Who signs
- Each person signs under their own login.
Electronic signatures are Professional and Enterprise.
Correction · C2
Audit history
- Original lot
- L-3107
- Corrected to
- L-3108
- Reason
- Wrong label scanned
- By
- K. Adeyemi · 08:11
- Second check
- Supervisor · per your rules
Corrected with a reason, never overwritten.
4. Part of the Batch Record
The dispensing section feeds batch reporting.
Review starts from recorded exceptions; a person reviews and signs.
Whether and when to retire paper sheets is your decision.
- Printing
- Keep a printed copy where your procedures require one.
People still review, sign and decide release.
B-6140 · dispensing section
In the batch record
- Materials
- 9 of 9 dispensed
- Exceptions
- 1 correction
- Reviewed by
- QA · signed
- Paper sheet
- Your decision
- Release
- Separate decision
A person reviews and signs; release is separate.
Dispensing Inside the Batch Record
Weighings flow into the batch record, consume lots in inventory, and stay traceable to the product made.
- eBMR / eDHRSteps, exceptions and signed review in one record.See eBMR / eDHR
- This pageDispensing recordGross, tare, net and corrections kept with reasons.
- Weigh & dispenseWeigh every material, including micro quantities, against formula tolerances on connected scales, batch by batch.See Weigh & dispense
- Wrong-Material PreventionStop a look-alike material before it is used.See Wrong-Material Prevention
AI and Dispensing record
Keep each dispensing event attributable
Keep each dispensing event attributable
Use AI help to explore the link between a material, measured quantity, operator and time. Assistance must not replace the source transaction.
Everything in this feature
What the dispensing record uses, and which plan each item needs. Compare plans
Operator kiosk
All plansRecording at the station.
Lots and traceability
All plansQuantities tied to source lots.
Label design
All plansContainer labels.
Calibration
All plansScale status.
Electronic signatures
Professional and EnterpriseSigned entries and second checks.
Regulated reports
Professional and EnterpriseDispensing within the BMR.
People review, sign and decide release. Retiring paper is your decision.
Explore the sample records.
Open a sample report to review its contents, supporting references and how the record is built.
UltimateSample report
Dispense Ticket
Plan & make
Weighing, Dispensing & Formulation Buyer Guide
For production, quality and engineering teams choosing software for formulas, scan-checked dispensing and scale readings. Use it with or without V5.
- Why weighing records fail
- Formula versions, structure, scaling and tolerances
- Tare, gross, net, units and staged weighing
- Material status and selection rules at the scan
Plus Readings, micro ingredients and station readiness; Verification, signatures, corrections and exceptions; The electronic dispensing record, issue, return and yield; Worked premix, sector vocabulary, master data and validation; Implementation, RACI, RFP questions and scored checklist.
Get the weighing & formulation guideWe ask for your name and email so we can handle this request. The full guide then opens on this site, ready to translate, print or save. Privacy policy.
UltimateFree buyer guide
Weighing, Dispensing & Formulation Buyer Guide
Straight answers.
What buyers ask us first about Production & Planning.
Does V5 replace our planning spreadsheet?
Scheduling and MRP give planners a board and suggested orders to review. Planners still decide what to run and when.
Can operators work from a tablet at the line?
Yes. The operator kiosk runs on tablets and shows one step at a time, recording what was done as the work happens.
Which plan includes electronic batch records?
Electronic batch and device records with e-signatures start on Professional. See Compare details on the pricing page for the full list.
More of the product
Start with one area. Add the rest when you are ready.
Warehouse & TraceabilityExplore 
This feature's areaProduction & PlanningExplore 
Quality & LaboratoryExplore 
Documents & TrainingExplore 
Equipment & PerformanceExplore 
Orders & IntegrationsExplore
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