Approved Supplier Listthe qualified vendors register, enforced live.
Build a per-category qualification template (docs required, audit cadence, SAQ, validity windows). Onboard each vendor against it; V5 tracks expiry. When a doc lapses, the vendor flips to Not Approved — POs to that vendor, and receipts of their material, hard-block at the kiosk until you re-qualify them.
What changes once Approved Supplier List (ASL) is live.
Indicative ranges from V5 pilot deployments. Your numbers will land near these once the workflow is operator-led and e-signed at the step.
What changes the day you switch this on.
- Manual, paper-driven, and only audited after the fact.
- Tribal knowledge in spreadsheets and shared drives.
- Errors caught at month-end — too late to fix the batch.
- Auditor visits become a binder hunt and an email war room.
- Per-category templates
- Expiry-driven status
- Enforced at PO + receiving
- Supplier self-service portal
What you actually get
Operator-led, e-signed, immutable. Engineered for regulated manufacturers — not retrofitted.
Per-category templates
Different rules for raw-material vendors vs contract manufacturers vs lab service providers. Define once, apply to every onboarding.
Expiry-driven status
Insurance lapses, ISO cert hits its renewal date, audit is overdue — vendor flips to Not Approved automatically. No quiet decay.
Enforced at PO + receiving
Buyer can't raise a PO and warehouse can't receive material from a vendor that isn't currently approved for that category.
Supplier self-service portal
Vendors upload renewals against a scoped link; QA reviews and re-approves with an e-sig. No email chasing.
One operator action — a complete, signed record.
What it leaves behind
- Per-category qualification rules
- Auto-expiry → Not Approved
- PO + receiving hard-block
- Vendor self-service portal
The clauses this satisfies
What buyers ask before they switch on Approved Supplier List.
Keep exploring
MES
Operator-led execution: scan-gated dispense, step-by-step kiosk, equipment + scale integration, live yield. Built for regulated process & discrete manufacturing.
WMS
Receiving, putaway, transfers, cycle counts, picks, pack & ship — all lot-aware, bin-accurate, FEFO/FIFO-enforced and barcode-driven.
QMS
Built-in QMS: deviations, CAPA, supplier scorecards, in-process AQL, release-by-exception. Aligned with 21 CFR 211/820, ISO 13485 and 111.
Got questions, or want to see it on your shop floor?
Ask V5 — our code-aware assistant — or spin up a workspace. Both are free.