V5 Ultimate
Approved supplier list

Approved for what, and until when.

Qualify each supplier against its category template, keep their evidence dated, and see what's expiring before it lapses.

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7-day free trial, no card required. Supplier qualification and the supplier portal are in Professional and Enterprise.

Supplier quality specialist in hair cover, mask, safety glasses, white coat and gloves checking a tablet beside a sealed delivered drum, with a colleague in protective clothing and a hi-vis vest at an open loading dock

  • Qualified by category.

    Each supplier is qualified against the template for its category.

  • Expiry in view.

    Validity dates show what needs renewing before it lapses.

  • Status when buying.

    New purchase orders offer only suppliers that are approved or conditional with a current approval date.

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Approved supplier list · raw material suppliers

Approved for what, on what evidence

Try it: pick a supplier and material to open its evidence, then move the date forward.

Supplier C · RM-14 surfactantApproved
  • QuestionnaireReviewed 12 Feb
  • GMP certificateValid to 31 Oct
  • Spec agreement RM-14Rev 3 signed
  • Audit2025 · next 2028

Shown beside purchase orders and receipts for this material, so buyers and receivers see the same status.

Worked example. Requirements and validity periods are your procedure's. Status changes follow your configured workflow; your team reviews every document.

How approval works: requirements, evidence, status and plans

Tap a step below to see what happens.

Step 1 of 4

Template · Raw material supplier
Your procedure
  • QuestionnaireRequired
  • Certificate (e.g. GMP)Required · expiry tracked
  • Spec agreementRequired
  • AuditEvery 3 years · example

Define once, apply to every onboarding.

What each kind of supplier must provide

  • Different rules for material suppliers, contract manufacturers and service providers.
  • Each template lists documents, audit frequency and validity periods.

Supplier qualification is Professional and Enterprise.

More on requirements: full record and set-up

Also on this record

Other templates
Contract mfr · service

Values are your procedure's, not V5 defaults.

Categories
Templates per supplier category keep requirements consistent.
Free buyer guide · 19 pages

Quality Evidence & Management Review Buyer Guide

A 19-page guide to quality decisions you can show evidence for: management review, lab results, approved suppliers and customer document sharing.

  • 1Scope approval to supplier and material.
  • 2Catch expiring evidence before it lapses.
  • 3Ask what really happens at PO and receipt.
See what's inside
  • Approval scoped to supplier × material × site, with requirement templates for raw materials, packaging and services.
  • Evidence, expiry and performance signals, and a lapsing certificate worked through day by day.
  • RACI, implementation steps, RFP questions on PO and receipt behaviour, and a scored checklist.

Chapters: why quality evidence goes missing · management review inputs, decisions and actions · a worked quarterly review · lab specifications, entry and review · out-of-specification investigation · release boundaries and certificates of analysis · supplier approval scope · supplier evidence, expiry and performance · a lapsing certificate · customer document sharing · revision, withdrawal and portal evaluation · a customer lookup · the connected evidence map · RACI · implementation plan · RFP questions and scored checklist · where V5 fits, plans and sources. Not legal or regulatory advice.

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Guide page 11: a lapsing supplier certificate worked through day by dayGuide page 10: supplier evidence, expiry and performance flow with who decidesCover of the Quality Evidence & Management Review Buyer Guide

Supplier approval where buying starts

When a buyer starts a new purchase order, the supplier list shows only suppliers with a current approved or conditional status.

Supplier portalReceivingSales & purchasing

What's included

What supplier approval includes, and which plan each item needs. Compare plans

Approve and monitor

Requirements, documents, decisions, dates.

New purchase orders · Supplier qualification · Supplier portal

Explore supplier approval
  • New purchase ordersAvailability to confirm
    Supplier choice limited to current approved or conditional suppliers.
  • Supplier qualificationProfessional and Enterprise
    Qualification and ongoing monitoring.
  • Supplier portalProfessional and Enterprise
    Document submission against your requirements.
  • Electronic signaturesProfessional and Enterprise
    Signed approval decisions.
  • CAPAProfessional and Enterprise
    Supplier corrective actions.

Availability to confirm: the capability exists in V5, but which plans include it, and whether it is enabled for you, is not yet confirmed — ask us. People approve suppliers. What happens when a document lapses follows your procedure.

Try it with one of your own suppliers.

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