Equipment calibration software that locks out overdue instruments.
Every scale, thermometer, pressure gauge, pH meter and torque wrench lives in V5 with its calibration schedule, certificate, as-found/as-left history and ISO 17025 lab reference. When a calibration is overdue, the instrument is locked out of production until it's recertified.
What breaks without this.
Calibration spreadsheets miss due dates
An overdue instrument on the line is a 483 finding — and a potential lot rejection for everything it measured since the last cert.
As-found readings get lost
Without the as-found reading, you can't run the back-stop investigation to confirm prior lots were in spec.
Lab certificates live in someone's email
When the auditor asks for the latest ISO 17025 cert for the master weight set, nobody can find it.
Records-by-execution. Compliance, by design.
Every instrument, scheduled and tracked
Asset register with calibration frequency, tolerance, accuracy class, location, owner and next-due date. Notifications fire at 30, 14 and 1 day.
As-found / as-left capture
Calibration form captures both readings, calculates pass/fail against tolerance, and triggers an OOT investigation when as-found is out of tolerance.
Production lockout when overdue
An overdue instrument can't be selected on a kiosk — production is blocked until calibration is current. No more retroactive 'we used it anyway' findings.
ISO 17025 certificates linked to each cal
Upload the lab cert, link to the standard used, retain through the asset's life. Audit-ready in one click.
Back-stop investigation when OOT
An out-of-tolerance result automatically lists every batch the instrument touched since the last good calibration, and routes them for QA review.
What to look for when you're buying.
Calibration systems must lock the floor when instruments drift out of period. Reminders alone are a paper program.
Kiosk lockout on due
What it tests: Does the kiosk refuse steps that require a specific instrument when that instrument is overdue?
Why it matters: The only preventive control that actually works.
V5: Instrument state evaluated at the step; overdue = blocked.
As-found / as-left history
What it tests: Are both captures required and trended?
Why it matters: As-left alone hides drift; as-found tells the story.
V5: Both required; drift trended per instrument.
ISO 17025 lab reference
What it tests: Do external calibrations carry the accredited lab, cert number and traceability chain?
Why it matters: Regulators check the chain.
V5: Lab, cert, standard and uncertainty captured; chain browsable.
Auto-scheduling and workflow
What it tests: Do due dates drive work-orders and reminders with escalation?
Why it matters: Manual scheduling drifts.
V5: Native scheduler; pre-due reminders; escalation to metrology lead.
Retro impact on failed cal
What it tests: When a failed cal is discovered, does the system surface every batch that used the instrument since the last successful cal?
Why it matters: GxP requires backwards impact assessment.
V5: Instrument-to-batch traceback in one click.
Spreadsheet vs legacy QMS vs V5.
Calibration in V5 vs spreadsheet vs standalone CMMS module.
| Capability | Spreadsheet | Legacy QMS | V5 Ultimate |
|---|---|---|---|
| Kiosk lockout on due | None | Rare | Native |
| As-found trending | Manual | Optional | Native |
| ISO 17025 chain | Paper | Attach PDF | Structured |
| Batch traceback on failed cal | Manual | Report | One click |
The clauses, verbatim — and how V5 answers each.
Calibration clauses and V5's answer.
Automatic, mechanical, or electronic equipment... shall be routinely calibrated, inspected, or checked according to a written program...
V5: Program per instrument with due-driven work orders.
Each manufacturer shall ensure that all inspection, measuring, and test equipment... is suitable for its intended purposes and is capable of producing valid results.
V5: Suitability tests documented; failed cal surfaces batch impact.
The laboratory shall establish, implement and maintain a management system...
V5: Accredited-lab references, cert numbers and traceability captured per calibration event.
Instruments and measuring devices used for critical parameters should be calibrated at regular intervals.
V5: Interval, tolerance and lockout enforced by the platform.
Step by step on the floor.
Calibration lifecycle in V5.
- 1Register
Instruments loaded
Range, tolerance, interval, lab, standard captured.
- 2Schedule
Work orders emitted
Reminders and pre-due escalation.
- 3Execute
As-found / as-left captured
Signed record with cert attached.
- 4Enforce
Kiosk gating
Overdue instrument blocked at the step.
- 5Recover
Failed cal impact assessment
Batches back to last good cal surfaced.
The math, with the assumptions visible.
Calibration ROI comes from avoided rework, avoided recalls and avoided findings.
Overdue-cal incidents in production
Lockout at step.
Failed-cal impact-assessment time
Traceback view built-in.
Cal-related audit findings
Enforced program removes the class.
Most sites recover the module cost in a single avoided investigation.
What changed on the floor.
Setting
A device manufacturer with 900 instruments across two sites.
Before
Overdue calibrations reached production 4-6 times/quarter; failed cal impact took 2-3 days to compute.
After
Overdue incidents at production reduced to zero for four quarters; failed-cal impact under 15 minutes.
Proof points
- Asset register with full calibration history
- Kiosk lockout for overdue instruments
- OOT triggers automatic back-stop investigation
- ISO 17025 certificate retention with chain of standards
Built to satisfy
- 21 CFR 211.68 (Automatic, mechanical and electronic equipment)
- 21 CFR 211.160(b)(4) (Calibration of instruments)
- 21 CFR 820.72 (Inspection, measuring and test equipment)
- ISO 9001:2015 §7.1.5 (Monitoring and measuring resources)
- ISO/IEC 17025 (Testing and calibration laboratories)
- EU GMP Annex 15 §3.41 (Calibration)
Related on V5
Frequently asked questions
Does V5 lock out overdue instruments?+
Yes. Operators can't select an overdue instrument on a kiosk — the step is blocked until calibration is current and signed off.
What happens when an as-found reading is out of tolerance?+
V5 automatically opens an OOT investigation, lists every batch the instrument touched since the last good calibration, and routes those batches for QA review — the back-stop check FDA expects.
Can we hold ISO 17025 lab certificates in V5?+
Yes. Each calibration record links to the lab cert, the standard used and the chain back to a national standard, retained for the life of the asset.
How fast can we deploy?+
Standard calibration onboarding is 7–10 days including asset import from your existing spreadsheet or CMMS.
See V5 on your own line.
Free trial, no card. Live in 7 days with guided onboarding.