Training management software where the matrix is the gate, not a wall poster.
V5 turns your training matrix into a live permission grid. SOP changes trigger reassignment automatically, certifications expire on schedule, and the kiosk physically blocks any operator from running a step they're not currently certified for — no overrides without an e-signed waiver.
What breaks without this.
Spreadsheet matrices go stale the day they're printed
By the time the auditor asks, half the lines are out of date and nobody remembers who re-trained whom.
SOP revisions don't reach the floor
A new revision goes live, but the operators still run the old version because reassignment lives in someone's inbox.
Expired certs don't stop the work
Forklift, aseptic gowning, GMP refresher — all lapsed, all still being performed, all sitting in a 483 waiting to happen.
Records-by-execution. Compliance, by design.
Live skills matrix — operator × competency × line
Every cell is a current permission. Promotions, demotions, expirations all settle within seconds of the training record changing.
SOP-triggered reassignment
When a controlled document is revised, the affected training records reassign automatically. Operators are locked out of the relevant kiosk steps until they've re-acknowledged.
Expiry that closes the loop
T-30 reminders, T-7 escalations, T+0 the cell flips red and kiosk gating activates. No human has to remember.
Trainer-led on-the-job training with e-signed sign-off
Trainee + trainer present at the kiosk, both badges, both signatures, full audit trail.
Part 11 audit trail on every record
Who trained, who verified, when, on which version of the SOP — tamper-evident, exportable for any inspector.
Proof points
- Kiosk physically blocks uncertified operators — no post-it overrides
- SOP rev-up auto-reassigns training; operators acknowledge before the next shift
- Cert expiry, refresher scheduling, trainer assignment — all automatic
- Multi-site, multi-language, role-based — one matrix for the whole network
Built to satisfy
- 21 CFR 211.25 (personnel qualifications — pharma)
- 21 CFR 820.25 (personnel — medical devices)
- ISO 13485 §6.2 (competence, training and awareness)
- 21 CFR Part 11 (electronic records & signatures)
- EU GMP Chapter 2 (personnel)
Related on V5
Frequently asked questions
What is training management software?+
Training management software tracks who is qualified to perform which tasks, manages the training events themselves, and provides the audit-grade evidence regulators expect under 21 CFR 211.25, 820.25, ISO 13485 §6.2 and EU GMP Chapter 2.
How does V5 stop an uncertified operator from running a step?+
The kiosk checks the live skills matrix on every job-card open and every signature. If the operator's certification is missing or expired, the button is greyed out — no override without an e-signed waiver.
Does V5 link training to SOP changes?+
Yes. Revising a controlled document automatically reassigns the affected training records. Operators must re-acknowledge before they regain access to the relevant kiosk steps.
Can V5 handle multi-site rosters with different regulatory frameworks?+
Yes — site-specific SOPs, training matrices, languages and signature rules, with aggregated reporting across the network.
How fast can we deploy?+
Skills matrix is part of the V5 Quality module — live in 7 days with standard onboarding, including migration of existing training records.
See V5 on your own line.
Free trial, no card. Live in 7 days with guided onboarding.