Material Review Board software that dispositions nonconforming stock in hours, not weeks.
V5 runs the MRB: nonconforming material tagged and segregated at the moment of detection, quorum board convened with role gating, disposition (use-as-is, rework, regrade, RTV, scrap) e-signed and traceable back to the affected lots — with cost of poor quality auto-calculated.
What breaks without this.
Nonconforming stock sits in the yellow-tag area
Waiting for the next MRB meeting — which is Thursday, and it's Monday, and the customer is waiting.
Disposition rationale is a paragraph in a spreadsheet
No linkage to the deviation, the CAPA or the customer notification obligation — auditor pulls the string and it comes out short.
Cost of poor quality is a guess
Scrap value, rework hours, expedited freight — never rolled up per supplier, per product family, per root cause.
Records-by-execution. Compliance, by design.
Segregation at detection
Receiving or in-process nonconformity tags the specific lot/serial, freezes it in the warehouse system, and opens the MRB record — no paper travellers.
Quorum board with role gating
QA, engineering, operations and (where required) regulatory sign the disposition; missing roles block closure. Async or scheduled sessions, both e-signed.
Disposition options, all traceable
Use-as-is (with deviation and customer-notification link), rework (with revised routing and re-inspection), regrade (with new spec), return-to-vendor (with SCAR), scrap (with write-off).
CAPA and supplier link
Recurring nonconformity auto-links to the parent CAPA and updates the supplier scorecard — the MRB record isn't a dead end.
Cost of poor quality roll-up
Scrap value + rework labour + expedited freight aggregated per supplier, product family and root cause — reported to management review without a spreadsheet.
What to look for when you're buying.
MRB fails when nonconforming material sits in a queue and CoPQ isn't measured. Criteria below expose it.
Physical segregation link
What it tests: Are quarantine locations tied to record status?
Why it matters: Nonconforming material moving unnoticed is the incident.
V5: Material status and warehouse location interlocked.
Disposition workflow
What it tests: Are Use-As-Is / Rework / Return / Scrap / UAI-with-concession dispositions distinct with evidence?
Why it matters: Undifferentiated disposition is auditor bait.
V5: Each disposition a distinct workflow with required evidence.
CoPQ measurement
What it tests: Is Cost of Poor Quality captured per event?
Why it matters: Otherwise the business doesn't see the loss.
V5: CoPQ captured with financial linkage; trended per supplier / product / process.
Supplier NC linkage
What it tests: Do supplier NCs flow to supplier scorecards?
Why it matters: Otherwise supplier performance decays silently.
V5: Supplier NC hits scorecard automatically.
Concession control
What it tests: Are concessions time-limited, quantity-limited and re-evaluated?
Why it matters: Concession creep is a documented failure mode.
V5: Concessions bounded and re-evaluated on expiry.
Spreadsheet vs legacy QMS vs V5.
MRB approaches.
| Capability | Spreadsheet | Legacy QMS | V5 Ultimate |
|---|---|---|---|
| Physical link | None | Cross-system | Interlocked |
| Disposition distinct | One field | Sometimes | Distinct workflows |
| CoPQ | Not captured | Optional | Native |
| Supplier scorecard | None | Cross-tool | Live |
The clauses, verbatim — and how V5 answers each.
MRB clauses.
Each manufacturer shall establish and maintain procedures to control product that does not conform to specified requirements...
V5: Distinct procedures per disposition with evidence.
The organization shall document procedures... for control of nonconforming product.
V5: Same platform serves 13485 §8.3.
The organization shall ensure that outputs that do not conform to their requirements are identified and controlled...
V5: Identification and control interlocked with warehouse.
Step by step on the floor.
MRB in V5.
- 1Detect
NC raised
Receiving, in-process or supplier NC opens record.
- 2Segregate
Warehouse move locked
Status change moves material to quarantine location.
- 3Disposition
MRB decides
Named disposition with required evidence.
- 4Execute
Action performed
Rework/return/scrap executed with evidence.
- 5Learn
Supplier / CAPA / CoPQ
Scorecard, CAPA linkage and CoPQ recorded.
The math, with the assumptions visible.
MRB ROI is measured in CoPQ reduction.
Disposition cycle time
Distinct workflows and inventory link.
CoPQ visibility
Native capture.
Supplier NC recurrence
Scorecard-driven supplier development.
CoPQ visibility usually generates the improvement — you fix what you can see.
What changed on the floor.
Setting
A contract manufacturer with 40 suppliers.
Before
Disposition sat 12 days average; CoPQ not measured.
After
Disposition under 3 days; CoPQ trended per supplier; top-quartile supplier NC rate halved.
Proof points
- Hours to disposition, not weeks
- Quorum enforced by role gate, not by meeting attendance
- CoPQ auto-rolled to management review
- Every disposition traceable to lot, deviation, CAPA and supplier
Built to satisfy
- 21 CFR 211.87 (retesting of approved components)
- 21 CFR 211.89 (rejected components, drug product containers and closures)
- 21 CFR 820.90 (nonconforming product)
- ISO 9001:2015 §8.7 (control of nonconforming outputs)
- AS9100D §8.7 (control of nonconforming outputs — aerospace)
Related on V5
Frequently asked questions
Can MRB run async or does it need a scheduled meeting?+
Both. Routine dispositions run async with role-gated e-signature; complex or safety-relevant cases can require a scheduled session with attendee capture.
Does V5 stop the material physically or just electronically?+
Electronically at the warehouse system level — pick lists, shipments and next-operation moves refuse the lot until the MRB closes. Physical yellow-tag is still a good practice, V5 just doesn't rely on it.
How does V5 prevent use-as-is dispositions from hiding a real problem?+
Repeat use-as-is on the same failure mode auto-escalates to CAPA and blocks further use-as-is until a corrective action is open — the pattern surfaces, it doesn't hide.
See V5 on your own line.
Free trial, no card. Live in 7 days with guided onboarding.