Cannabis Traceability and Recall Readiness, State by State
Link every lot from input to sale, attach the test results and practise the recall. Your state sets the reporting rules.
In Short
- Rules vary by state.
- Attach results to the lot.
- Run mock recalls.
Inventory & Traceability: the Practical Operations Guide
From goods-in to dispatch: practical controls for locations, usable stock, movements, counting, picking and traceability. Use it with or without V5.
- Follow a lot both ways.
- Reconcile a trace before acting on it.
- Run a timed trace exercise.
We ask for your name and email so we can handle this request. The full guide then opens on this site, ready to translate, print or save. Privacy policy. Practical orientation, not legal advice; your quality unit decides which rules apply.
UltimateFree guide
Inventory & Traceability: the Practical Operations Guide
From goods-in to dispatch: practical controls for locations, usable stock, movements, counting, picking and traceability. Use it with or without V5.
Cannabis is regulated by each state or country, so traceability rules, reporting systems and recall steps differ. What every programme needs is the same: lots linked from input to sale, test results attached, and a recall you have practised. Sources checked 3 Oct 2026.
Lot Genealogy
Link each finished lot to its input lots, process steps and packaging. A recall question starts with one lot and needs every lot it fed, and every lot that fed it.
What a lot record should link
| Link | Why it matters in a recall |
|---|---|
| Input lots (plant material, extracts, ingredients) | Find every finished lot a bad input reached |
| Process steps and dates | Narrow the window of affected production |
| Packaging and label lots | Catch labelling errors and child-resistant packaging issues |
| Certificate of analysis | Show which tests the lot passed before sale |
| Release decision and who made it | Prove the lot was approved under your procedure |
| Shipments and customers | Know where to send notices and collect returns |
- Input lots (plant material, extracts, ingredients)
- Why it matters in a recall
- Find every finished lot a bad input reached
- Process steps and dates
- Why it matters in a recall
- Narrow the window of affected production
- Packaging and label lots
- Why it matters in a recall
- Catch labelling errors and child-resistant packaging issues
- Certificate of analysis
- Why it matters in a recall
- Show which tests the lot passed before sale
- Release decision and who made it
- Why it matters in a recall
- Prove the lot was approved under your procedure
- Shipments and customers
- Why it matters in a recall
- Know where to send notices and collect returns
Lab Results on the Lot
Attach the certificate of analysis to the lot it covers, and record the release decision against it. Many states require passing tests before sale; check your state's list.
State Reporting
Most states use a mandated track-and-trace system. V5 holds your internal lot records; confirm with us how data reaches your state system before relying on any connection.
Running a Recall
Identify affected lots, find where they went, notify as your state requires and record what came back. Your regulator sets the notification rules and timing.
Mock Recalls
Pick a lot and trace it both ways against the clock your procedure sets. Record what was slow or missing and fix it before a real event.
Worked Example: a Mock Recall
- 0:00Lot CN-0412 selectedCompliance
- 0:20Input lots and lab results foundQA
- 0:45Shipments and stores listedCompliance
- 1:10Gaps recorded for actionCompliance
Questions
Does V5 report to METRC or BioTrack?
We have not confirmed a native connection. Ask us about your state's system.
Who decides a recall?
Your licensed business, under your state rules and regulator direction.
Are recall timings the same everywhere?
No. They vary by state and product.
What does V5 record?
Lots, genealogy, lab results, holds and shipments, with trace forward and back.
Practical orientation, not legal advice. Rules differ by jurisdiction; your quality and compliance team decides what applies.
Keep reading
Global Cannabis Quality & Compliance Readiness Guide
Cannabis Labelling and Child-Resistant Packaging Readiness
Cannabis Laboratory Testing and CoA Readiness Guide
US Cannabis State GMP Readiness for Multi-State Operators
EU GMP for Medicinal Cannabis: GACP, Annex 7 and Herbal Starting Materials
Canada Cannabis Regulations (SOR/2018-144): GPP, Testing, Recall and Labels