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Readiness guide · UK cosmetics (GB)

UK Cosmetics Responsible Person and Notification Readiness

Name a UK responsible person, complete the safety report and file, and notify through SCPN before the product goes on sale.

5 min readFor cosmetics brands, importers, contract manufacturers and regulatory teams selling into Great Britain
Formulation technician in hood, face mask, safety glasses and blue gloves testing a cream sample under a lab mixer, with a tablet on the bench and colleagues in protective clothing behind

In Short

  1. 1UK responsible person required.
  2. 2Notify before placing on market.
  3. 3Keep the PIF 10 years.
Free guide35 pages · Online & printable · 4 worksheets · 11 primary sources · opens online

The Cosmetics Manufacturing Guide

The right formula. Stable batches. Traceable jars.

What's inside
  • MoCRA, EU 1223/2009 and Canada
  • Formulas, water and materials
  • Phases, bulk tests and microbiology holds
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We ask for your name and email so we can handle this request. The full guide then opens on this site, ready to translate, print or save. Privacy policy. Practical orientation, not legal advice; your quality unit decides which rules apply.

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The Cosmetics Manufacturing Guide

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QualityTraceabilityPerformance
Contents
  1. Who is the responsible person
  2. Safety Assessment and Report
  3. Product Information File
  4. Notification before placing on the market
  5. Labels and Serious Undesirable Effects
  6. Questions
Contents
  1. Who is the responsible person
  2. Safety Assessment and Report
  3. Product Information File
  4. Notification before placing on the market
  5. Labels and Serious Undesirable Effects
  6. Questions

In Great Britain, cosmetics follow the UK version of Regulation (EC) 1223/2009 as amended from 31 December 2020. It needs a responsible person established in the UK, a safety report, a product information file and electronic notification to the Secretary of State before placing on the market, made through the Submit Cosmetic Product Notification (SCPN) service. Northern Ireland has separate arrangements. Orientation, not legal advice. Sources checked 4 Oct 2026.

01

Who is the responsible person

Article 4(1) says a cosmetic may not be placed on the market unless a responsible person established in the United Kingdom exists for it. A UK manufacturer of products made in the UK is that person.

Who is the responsible person (Article 4)

SituationResponsible person
UK manufacturer, made in UKThe manufacturer
Non-UK manufacturer, made in UKUK person designated in writing
Imported productThe importer, or UK person it designates
Distributor own-brand or modifiesThe distributor
  • UK manufacturer, made in UK
    Responsible person
    The manufacturer
  • Non-UK manufacturer, made in UK
    Responsible person
    UK person designated in writing
  • Imported product
    Responsible person
    The importer, or UK person it designates
  • Distributor own-brand or modifies
    Responsible person
    The distributor
Summary of the UK version of Regulation (EC) 1223/2009 Article 4.
More on who is the responsible person

A manufacturer outside the UK whose product is made in the UK must designate a UK-established person by written mandate, accepted in writing. An importer is the responsible person for products it places on the market, unless it designates another UK-established person in writing. A distributor becomes responsible if it sells under its own name or trademark, or modifies a product in a way that may affect compliance.

02

Safety Assessment and Report

Article 10(1) requires the responsible person to ensure, before placing on the market, that the product has had a safety assessment and that a cosmetic product safety report under Annex I exists. The assessment takes account of intended use and systemic exposure to individual ingredients, uses a weight-of-evidence approach and is kept up to date with new information after launch.

More on safety Assessment and Report

Article 10(2) requires the Part B assessment to be done by a person holding a university qualification in pharmacy, toxicology, medicine or a similar discipline, or a course recognised as equivalent by the Secretary of State.

03

Product Information File

Article 11 requires a product information file once the product is placed on the market, kept for 10 years following the date on which the last batch was placed on the market. It contains a product description, the safety report, a description of the manufacturing method and a statement of compliance with good manufacturing practice, proof of claimed effects where justified, and data on any animal testing.

More on product Information File

The file must be readily accessible to a competent authority at the address notified under Article 13, and in English under Article 11(4).

04

Notification before placing on the market

Article 13(1) requires the responsible person to submit electronically, before placing on the market: the product category and name, the responsible person's name, the address where the file is kept, an urgent contact person, details of nanomaterials where present, any CMR 1A or 1B substances by name and CAS or EC number, and the frame formulation. Article 13(2) requires the original labelling and, where reasonably legible, a photograph of the packaging.

Worked Example: Notification for Serum CS-118

0 of 6 in place
Invented example.
More on notification before placing on the market

The SCPN service is the government portal for this; its screens and guidance were not reviewed here.

05

Labels and Serious Undesirable Effects

Article 19 lists label particulars, including the responsible person's name and address, nominal content, date of minimum durability or period after opening, precautions, batch number, function and ingredients. A transitional point treats an EU-format address as meeting point (a) for seven years after IP completion day.

More on labels and Serious Undesirable Effects

Article 23 requires the responsible person and distributors to notify the Secretary of State without delay of serious undesirable effects known to them, with the product name and any corrective measures. People decide what is serious and what to notify; records keep the case history together.

How V5 supports this

V5 keeps formula versions, GMP records, label versions and complaint cases together. Your responsible person and safety assessor decide.

  • Document controlProduct information file contents with revision history.
  • Label DesignLabel versions approved by people.
  • DeviationsComplaint and effect cases recorded by staff.

Questions

Can an EU responsible person cover Great Britain?

No. Article 4(1) of the UK version requires a responsible person established in the United Kingdom.

How long is the product information file kept?

Ten years after the date on which the last batch of the product was placed on the market (Article 11(1)).

What goes into the notification?

Article 13(1) lists category and name, responsible person, file address, urgent contact, nanomaterial details, CMR 1A/1B substances and the frame formulation. Article 13(2) adds original labelling and a packaging photograph.

Does this cover Northern Ireland?

Not in the same way. The UK text has separate provisions for Northern Ireland, which were not reviewed here.

Industry
  • Cosmetics

Practical orientation, not legal advice. Rules differ by jurisdiction; your quality and compliance team decides what applies.

Keep reading

  • Global Cosmetics Regulatory Readiness: EU, UK, US, ISO 22716
  • EU Fragrance Allergen Labelling: Regulation 2023/1545 Readiness
  • Cosmetic Microbiological Quality (ISO 17516) Readiness Guide
  • Cosmetic Stability and Preservative Efficacy (ISO 11930)
  • EU Cosmetics Regulation 1223/2009: Responsible Person, Safety Report, PIF and CPNP
  • ISO 22716 Cosmetics GMP Guide: Structure, EU Role and Practical Controls
All guides

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Page version 1.4· Last revised 4 Oct 2026